How To Select The Best HRIS System

HRIS software offers many benefits. These benefits include saving HR professionals valuable time and the company money. Once you’ve decided that an HRIS is right for you, selecting one can be a daunting task. Most people start their search online and search for the most popular systems. However, popularity isn’t necessarily a good gauge of whether that system is the right one for you.

To find the right HRIS software for you, follow these steps:

Step 1: Make a List of Your Needs

Before you start your search, it’s important to know exactly what you’re looking for. Most importantly, make a list of your needs. Later on in your search, this list will help you to automatically eliminate any software that doesn’t meet those needs. It’s also a good idea to make a list of “nice to haves.” Once you’ve removed software that doesn’t offer everything on your “must have” list, then you can use the “nice to have” list to narrow down your options even further.

Step 2: Start Researching Vendors

There are a lot of systems out there, so the research can seem daunting. However, there are tools out there that can help you to find the right software. Matchr offers a software matching tool that can pair you with the top HRIS systems that meet your needs. Our software vendor match tool suggests systems that will meet the needs that you specify, which will help you to save a lot of time in the search process.

Step 3: Narrow Down Your HRIS System List

Once you have a list of the top HRIS software that suits your needs, it’s time to start narrowing down your options. Vendors typically offer demos, which can be helpful in the final selection process, but HR professionals generally don’t have the time to sit through demonstrations of anything but the systems that make the shortlist.

To narrow down your list, compare HRIS system feature sets to both your “must haves” and your “nice to haves.” This is where the “nice to have” list comes in handy, as all software on your list should meet your essential needs. You should also look for reviews online of each vendor, in particular for the vendor’s customer support and user-friendliness. It’s also a good idea to ask around to see what other HR professionals’ experiences were with a vendor.

Step 4: Schedule Demos with Shortlisted Vendors

Once you’ve created a shortlist of possible vendors, it’s time to see how these HRIS software platforms function. Test-drive each system on your shortlist by taking advantage of any free trials that are available. Scheduling a demonstration with the vendor is also important. During a demo, you can ask them questions specifically about how their software would work with your systems and processes.

Step 5: Get Feedback from Employees

Because any platform will be used not only by everyone working in the HR department but also by other employees logging into the employee portal, it’s important for the system you choose to work for everyone. User-friendliness and user experience are important because everyone at the company will need to use the system frequently, if not daily. Ask anyone who will use the system to try it out and ask for their feedback. If the system isn’t easy for them to use, then that will slow down processes and productivity.

Step 6: Select The Best Solution

Once you’ve completed the demo and trial process, it’s time to make your final selection. You can do some additional research or ask for a second demo from the vendor if you have more questions that came up after the first one or if you’re having difficulty deciding between a few HRIS platforms.


HRIS Software FAQs

What Does an HRIS Do?

An HRIS helps businesses by reducing the amount of time spent on HR processes by automating as many repetitive tasks as possible. This also helps to reduce costly errors by limiting the amount of manual data entry. Overall, using an HRIS can help a company save money.

What Are the Benefits of HRIS?

The benefits of an HRIS are numerous. This type of software helps to ease the burden on HR by automating repetitive tasks and freeing up time for more important, higher-level processes. An HRIS can also empower employees by enabling them to manage their own information and look up payroll, time tracking, and PTO information on their own without having to involve HR. Using software can help companies to save money, improve efficiency and productivity across the entire organization, reduce errors, increase the speed at which tasks can be performed, enhance communication and collaboration, and more.

How Does an HRIS Work?

An HRIS allows a company to plan its HR costs more effectively, as well as to manage and control them without needing to allocate too many resources toward them. In most situations, an HRIS will also lead to increases in efficiency when it comes to making decisions in HR. The decisions made should also increase in quality—and as a result, the productivity of both employees and managers should increase and become more effective.

Who Needs an HRIS?

An HRIS can be beneficial to even the smallest of businesses. A top HRIS software platform can save HR and business owners enough time that in many cases, they pay for themselves. It’s worth it to invest in an HRIS as soon as possible so that the software can scale with the company.

What Are Common HRIS Features?

While the features of different HRIS platforms vary, there are some that you can expect to find across practically all of them:

How Can You Choose the Right HRIS?

There are many HRIS options available, which can make the choice seem overwhelming. Fortunately, there are ways you can narrow down your options to only those that are likely contenders:

What HRIS Challenges Do Companies Face?

Whether you already have an HRIS or not, there still may be some challenges you’ll face during the search and implementation process.

These challenges include:

What Solutions Does HRIS Offer?

There are a number of solutions offered to a company that adopts an HRIS. Some of these include solutions in training, payroll, HR, compliance, and recruiting. The majority of quality HRIS systems include flexible designs that feature databases that are integrated with a wide range of features available. Ideally, they will also include the ability to create reports and analyze information quickly and accurately, in order to make the workforce easier to manage. An HRIS can also increase productivity, maintain compliance, reduce errors, improve speed, automate tasks, eliminate paper records, free up HR time, and more.

What Is the Difference Between HRIS, HRMS, and HCM?

Many use the terms HRIS, HRMS, and HCM interchangeably to refer to any type of HR software. In the past, the differences used to be more distinct, but there are still some subtle differences between the three despite the overlap in features. 


Need Help Choosing the Best HRIS Software for Your Business? 

Choosing the best HR software for your business can be overwhelming. With so many systems and features available, it can be difficult to pinpoint exactly what your company needs and select the option that is right for you.

Matchr takes the hassle out of finding HR software by selecting hand-picked HR recommendations based on your company’s unique needs. When you need an HRIS system, we are the company to trust to match you with the right one. 

To find the best HR software for your company, use Matchr’s Software Match Tool today.


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