- Matchr’s Top 3 Picks
- Trusted By
- Matchr’s List of Top 10 Best Time and Attendance Software Recommendations for 2023
- What Is Time and Attendance Software?
- What Are the Key Features of Time and Attendance Software?
- How Can Time and Attendance Software Improve Your Business?
- How To Choose the Right Time and Attendance Software
Whether your company is fully remote, hybrid, or completely in-office, it is essential that you have a system that allows you and your employees to keep track of attendance and their time spent on job-related tasks. This can help your employees stay compliant with labor regulations and keep track of what your employees are doing on a daily basis. By recording time and attendance, you can pinpoint which areas need more attention and which tasks can be done in less time.
Matchr’s Top 3 Picks
Matchr’s List of Top 10 Best Time and Attendance Software Recommendations for 2023
1 Avanti Software
Avanti software is known to carry a fully integrated solution to manage many human resources roles such as payroll and time and attendance. This company understands that every organization is unique, so its solutions are tailored to fit every business process of each company, no matter how big. They’re ready to help you automate and streamline your processes to make your business more productive and efficient. Avanti acts as a trusted business partner, really listening to your needs and goals, to help you improve your people management from recruitment to retirement.
Why Avanti Software Made Our List of Best Time and Attendance Software
- HRIS leader in Canada, servicing over 500 of Canada’s best businesses
- Instant access to new features with no expensive upgrade costs
- Robust supporting solution and an all-in-one software and payroll solution for small and large businesses
- Flexible time and attendance system that integrates with payroll and HR
Manage your team’s time off requests, calendars, and personal information more easily with this simple leave-tracking software. Users can use PicnicHR to track their time-off requisitions, schedule upcoming leave, and update any personal information. Managers and supervisors are then notified of any requests and, through the software, can process requests and provide explanations if need be. PicnicHR is a software designed for companies of any size but is especially suited for those looking for a simple, more cost-effective solution to managing their team’s HR and time off.
Why PicnicHR Made Our List of Best Time and Attendance Software
- Ability to integrate with other third-party software
- Global compatibility with multiple currency options, perfect for larger, global companies
- Mobile access for calendar management and employee profiles as well as email notifications
- Time off management, reporting and analytics, and a full employee database
3 Mitrefinch Software
This cloud-based solution knows that a company’s most valuable asset is its people, and it wishes to help companies keep track of their employees. Mitrefinch is a leader in time and attendance capabilities and helps companies better manage labor costs and productivity in many ways. Their years of experience allow them to offer unique features that can be very helpful for businesses, no matter the industry. Their software simplifies and automates tasks, taking availability, labor needs, employee legislation, and employee skills into consideration through every step.
Why Mitrefinch Software Made Our List of Best Time and Attendance Software
- Trusted time and attendance tracking leader
- Finalist in The Cloud Award for 2015-2016
- A financial benefit report is created for each company that considers using Mitrefinch software
- Easy integration with third-party payroll and HR systems
BizMerlinHR is an HRIS that is available in more than 160 countries and is offered in more than 15 languages. Although an HRIS, they have time and attendance tracking built into the software along with many other HR management tools and functions. In addition to their extensive list of functionalities, BizMerlin software also supports API, meaning that the information can be pushed to the software or the software can pull information from other software systems. This makes adoption and implementation much easier.
Why BizMerlinHR Made Our List of Best Time and Attendance Software
- 1-on-1 meetings with the vendors to discuss the needs and requirements of the software
- Employee database, profiles, and customizable dashboard
- Cycle tracking, time attendance, and time-off management all in one place
- Mobile access for employees to check their schedules and paystubs on their smartphones
UZIO offers five different packages of their software, including one specifically for time and attendance. You can choose which packages to add or subtract to meet your organization’s needs, and they also include an all-in-one platform if you’d like to have all your information in one software. If you’d prefer to keep your current HRMS and just wish to have the time and attendance package, you can still fully integrate your information into the software.
Why UZIO Made Our List of Best Time and Attendance Software
- Syncs payroll to benefits and other HR features and automates workers’ compensation
- An easy-to-use employee self-service portal
- Cloud-based payroll with automatic 401(k) contributions synced to payroll
- Automated PTO tracking and time and attendance tracking via a mobile app
6 TimeTrex – Enterprise Edition
TimeTrex utilizes biometric time clocks, mobile apps, or web-based clocks for accurate time tracking. These different options make it a perfect software solution for any company with any kind of business model, remote or on-site. This ensures transparent payroll calculations and aids in accurate time tracking. TimeTrex also offers other HR packages that you can check out if you’re in the market for any other software solutions like payroll processing or generic HR management.
Why TimeTrex Made Our List of Best Time and Attendance Software
- Ability to use biometric time clocks, mobile apps, or web-based clocks
- Compensation management, check printing, as well as electronic forms that can be managed via the employee databases and employee profiles
- Multiple languages are available on the mobile app as well as direct messaging, making communication easier for managers and employees
- Paystubs, tax compliance, retirement plan management, and benefits management all in one software package
Freshteam is known for its HR software solutions, including managing time off for companies’ employees. This HR software takes complete care of employee time off, employee and manager self-service for employees to request raises, manager approval workflows, and time off reports for teams and the organization. This helps the business analyze time and attendance for upcoming leaves, absenteeism trends, and much more to help them make business decisions.
Why Freshteam Made Our List of Best Time and Attendance Software
- A mobile app ensures easy access to Freshteam features from anywhere
- An employee self-service portal that empowers employees to take charge of their own data
- HR can create custom time-off policies that can differ between locations
- Freshteam automatically generates reports based on employee information for easy analyzation
Darwinbox is specifically designed to help HR professionals manage their employees the entire time they’re with the company. This includes handling processes such as payroll, time and attendance, travel and expense tracking, and other features. Darwinbox also highlights its software as being especially useful in setting up HR professionals to manage remote workers.
Why Darwinbox Made Our List of Best Time and Attendance Software
- A self-service portal that employees can access to check their schedules
- Time off management allows employees to check how many sick or vacation days they have left and can easily request time off
- Online benefits enrollment and administration
- Payroll management easily integrates with time and attendance
Vista delivers a simple, intuitive interface to make the employee experience the best it can be. Their software is modern and efficient and provides robust tools that will continue to scale as your organization continues to grow. They offer all the HR functions necessary, including time and attendance, and can deliver automation where it’s needed whether it’s on a computer, tablet, or phone.
Why Vista Made Our List of Best Time and Attendance Software
- Integrates with other systems using the configurable external interfaces tool
- Vista security provides controls that allow you to easily configure access by employee role
- Export any and all data to Exel with one click
- Translation component for employee self-service
Zenefits is a comprehensive HRIS system with many HR tasks and tools available. All of their HR processes are integrated, making it easier to manage time and attendance through their software. Zenefits’ software also allows reporting which can increase visibility across the organization. When managers are able to easily access time and attendance data, they’re able to make informed, fact-based business decisions.
Why Zenefits Made Our List of Best Time and Attendance Software
- Ease of employee/manager self-service/information storage and use
- Zenefits is easily configurable and customizable and consultants can quote and set up new HR processes for clients within minutes
- Supports web-based, mobile, and Windows devices/systems
- Real-time reports that can be accessed at any moment
What Is Time and Attendance Software?
Time and attendance management software is a crucial aspect of running a successful business. It involves employee hours worked, their attendance, and managing time-off requests, such as vacation, sick leave, and more. This process was manual and time-consuming, but with the advancements in technology, time and attendance software can now be automated.
How Can Attendance Software Collect Employee Information?
A modern time and attendance system can empower employees with the added responsibility of tracking their worked hours. This not only gives employees more discipline when it comes to work but can also give them a sense of pride in their work. Time and attendance software can provide you with a range of clocking options.
Touchless biometric face or fingerprint recognition with fever recognition are examples of biometric terminals. These provide a high level of security and accuracy in recording employee time and attendance and are ideal for industries that have strict security and compliance requirements. Since it’s extremely high-tech, it’s difficult to commit time fraud or have friends and coworkers track time for their buddies.
Proximity clocks use radio-frequency identification, human interface devices, or MIfare technology to track employee time and attendance. They’re convenient as employees simply need to wave a proximity card or fob near the clocking device to indicate that they have clocked in/out of work. They’re commonly used for industries where employees have to move in and out of the facility area in order to work and leave. This shows when the employee is in the work area and when they leave.
Desktop PC Clocking
This clocking allows employees to log in and out of their work hours using their computers, making it an ideal option for employees who work primarily on their computers. This is especially helpful for fully remote organizations as their company does not have access to physical clocking devices.
Mobile App Clocking
This time and attendance solution is similar to the desktop PC time tracking but instead uses a smartphone application for the employees to track their time. This option is especially convenient for individuals who work on-the-go or travel frequently for work. This ensures that their work hours are accurately recorded and that they can stop and start their clock no matter where they are.
Honor-Based Email Timesheets
An honor-based time and attendance solution is not ideal for every business model but can work for smaller organizations or industries with flexible work arrangements. This can include contract workers and freelancers who work on their own time rather than a company-set attendance requirement. This solution requires trust and honesty as it requires employees to manually enter their worked hours and send them to their supervisors via email.
PIN Time Clocks
A time clock that requires a personal identification number to record their time is a simple and cost-effective time and attendance solution. They are mostly ideal for smaller businesses as they don’t provide a high level of security due to the ability of employees to share or forget their PIN numbers. It’s important to create consequences for PIN sharing and, if possible, have backup security protocols in place.
What Are the Key Features of Time and Attendance Software?
The key features of time and attendance software are pretty self-explanatory. However, your attendance management software might be able to do more than you may think. Many of these software contain functionalities that can help improve productivity and assist in streamlining the many processes that are associated with HR.
As implied by its name, a crucial component of this software is time tracking. Employees are able to log their hours worked using a variety of methods including manual entry, biometric scanning, and mobile apps thanks to the time management software. The data is centralized in a database for easy access and reporting.
Businesses can also use their time and attendance software to track the employee’s attendance, which is more than just the days they work. This includes their time off, paid or unpaid, sick days, or various other reasons for absentees. Additionally, the software offers a comprehensive view of employee attendance patterns, making it easier to analyze and identify areas for improvement or negative trends in the employee’s time off.
A great feature of time management software is the ability for them to integrate with existing payroll systems. This allows businesses to directly import employee hours and attendance data into the payroll system, preventing data entry errors and ensuring accurate and efficient processing.
Reporting and Analytics
As with most HR management software systems, the time and attendance software contains a number of reports, dashboards, and analytics tools to help track and create business reports. This can help when it comes to making decisions in regard to employee reviews and even promotions.
How Can Time and Attendance Software Improve Your Business?
Now that you understand how time and attendance software works and the many features they offer, it’s time for the biggest question to be answered: Why? Why should your business consider investing in time and attendance software? There are a multitude of benefits associated with implementing management software of this caliber.
Time and attendance software helps increase productivity by automating the typical manual and time-consuming process of tracking employee hours and attendance. This frees up time for other important tasks such as data analysis and improving the business in many areas.
Improved Accuracy and Reliability
Accuracy and reliability are improved by eliminating simple errors that can be made when manually inserting data. It also provides a centralized database for storing and accessing employee hours and attendance data. The software helps businesses avoid costly mistakes and ensure that employees are paid accurately and fair.
Reduced Labor Cost
Labor costs can be reduced by automating processes. Businesses can void overpaying employees and minimize the time and resources required to process payroll and handle leave requests. The software can also help organizations identify areas where they can reduce labor costs, such as scheduling fewer employees during slow times or decreasing unnecessary overtime.
By giving HR management a centralized database of the employees’ hours and attendance, they can gain insight into their patterns and can use that information to improve their scheduling process. They’ll have a clear understanding of employee availability based on their attendance and can make informed decisions when it comes to scheduling, greatly reducing the risk of over or under-scheduling.
Better Compliance with Labor Regulations
There are many rules and regulations when it comes to running a business, including labor restrictions on how much or how little an employee can work. By having the database to look back on, organizations can avoid potential legal issues by paying their employees correctly and having proper leave procedures in place.
How To Choose the Right Time and Attendance Software
At this point, you know that time and attendance software can help your business improve its operations in a number of ways. The next step is finding the right software to meet your company’s needs and requirements. There are some simple steps you can follow to help you start your journey towards finding the perfect time and attendance management software.
Step 1. Determine Your Business Needs
The first step is to always be honest with yourself by considering multiple factors as it relates to your company. How big is your business? How many employees do you have? Do you already have workforce management processes or software in place? What industry are you in? Asking yourself these questions will help you to determine what exactly your business needs when it comes to your software. You can create multiple lists of your needs, requirements, and wants and then rank them on priority. This will help you stay honest throughout your decision-making process.
Step 2. Consider the User Experience
The time and attendance software will be primarily used by your employees, so you’ll want to know how it feels from the users’ point of view. Look for software that is easy to use, intuitive, and has a user-friendly interface. This ensures that employees aren’t too overwhelmed with the new software and that they’re able to quickly learn how it works. This will help reduce the risk of errors in the future.
Step 3. Evaluate Integration Options
Since time and attendance software integrates with other software applications, you’ll want to find one that has integration options that are compatible with any software you may have. This will prevent you from having to switch payroll software or other management systems completely. By ensuring your new software integrates perfectly with your other software systems, you can create a seamless implementation process.
Step 4. Review Security and Data Privacy
It’s of great importance that you review the security and data privacy of the Time and Attendance Software vendors so you’re sure your data and information are being successfully secured. Look for software that has strong security features like encryption to protect your sensitive data. You’ll also want to pay close attention to the vendor’s data privacy policies to ensure that your organization’s personal policies align with theirs.
Step 5. Use a Software Match Tool
If you find yourself stuck, Matchr has its very own software match tool. This tool is free to use and helps you get matched with software systems that we think best suit your needs and requirements. Through a series of questions about you and your organization, we compile a list of some of the best software systems that we highly recommend. We’re trusted by multiple industry leaders such as Johns Hopkins and BlueCross BlueShield, so you can trust that all the software systems in our database are reliable. Additionally, for those specifically seeking free Time and Attendance software, our site offers a comprehensive list of options, ensuring you have access to quality solutions without financial constraints.