Top 10 Best Human Resource Management Systems (HRMS) Software
- Matchr’s Top 3 HRMS Software Picks
- Trusted By
- Which Is the Best HRMS Software?
- Matchr’s Top 10 List of Best HRMS Software
- What Is HRMS?
- What’s the Difference Between HRMS, HRIS, and HCM?
- What Does HRMS Software Do?
- What Does an HRIS System Do?
- What Does an HCM System Do?
- How an HRMS Can Improve the Workplace
- Pricing for HRMS Software
- Signs Your Company May Need an HRMS
- How Do I Choose the Right HRMS Software for My Business?
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With remote work increasingly becoming a business model, HR work has become more complex. HR must be more involved with the company’s prospective and current employees through every interaction they have with the company. From the recruiting process to hiring and training and continuous evaluations, the manpower behind these tasks makes an HR platform an imperative addition to the team. A great human resource management software (HRMS) can make the work of both the HR and IT teams more manageable, and so many companies opt to use HRMS to help these two departments connect seamlessly.
Matchr’s Top 3 HRMS Software Picks
BambooHR Software
Zimyo
Paychex
Trusted By
Which Is the Best HRMS Software?
After going through different HRMS software platforms, we have created a list of the best HRMS software solutions. Our selections are based on their exceptional functionality and features, supported by in-depth research to assist you in making informed decisions when it comes to selecting the best HR solution for your organization.
Matchr’s Top 10 List of Best HRMS Software
1 BambooHR Software
BambooHR is a comprehensive, online core HRMS software solution that streamlines and centralizes employee information into a single database with instant, real-time alerts and reports. It offers secure and remote access to data so that employees can log in remotely, no matter where they are. BambooHR is an all-in-one platform that gives your growing organization the foundation it needs to build a thriving workplace. They work by consolidating all your HR software into a single platform, helping you grow your people, improve your employees’ experience, and take your business forward.
Why BambooHR Software Made Our List of Best HRMS Software
- Winner of a 2013 Alfred P. Sloan Award for Excellence in Workplace Effectiveness and Flexibility
- Support of six languages and a variety of currencies in 70 countries worldwide
- Online and customized product demos are available, along with video tutorials, forums, training webinars, and white papers
- Live customer support team accessible by phone/email
- Support of MS Windows, Mac, and online platforms as well as mobile/tablet/PC accessibility
- No hidden/extra charges for enhanced features, customizations, multiple administrators, support, or inactive employees
2 Zimyo
Zimyo is a leading HR Tech platform that offers the best employee experience to organizations of all sizes. They assist organizations in managing employee lifecycle from hire to retirement and offer a one-stop solution for all HR requirements that aid organizations in augmenting their productivity and workplace engagement. Zimyo is on a mission to empower thousands of organizations globally to offer true employee experience to their employees. With more than 40+ modules, it is packed with all the features to handle your daily HR activities.
Why Zimyo Made Our List of Best HRMS Software
- Awarded with G2 badges: High Performer in APAC region, Easy to Use, Fastest Implementation, Easy to Do Business With, Users Love Us, and more prestigious titles.
- Founded recently in 2018 and has continued to make headway in the tech industry
- Suitable for ALL company sizes, from small to large
- Support for Android, IOS, Web Browser, and Windows
- Retirement plan management
- 360-degree reviews
3 Paychex
Paychex is a payroll, HR, and benefits software platform that is designed to help make HR and businesses run more smoothly. The software can help companies adapt to the future by improving productivity in remote, on-site, or hybrid workplaces. Different sizes of businesses have different needs and Paychex can accommodate them all, from the self-employed and small businesses with 1 to 19 employees to larger businesses with 50 to more than 1,000 employees on staff. For companies that start out small, they can switch to a different Paychex solution as they grow.
Why Paychex Made Our List of Best HRMS Software
- Convenient for employees and employers
- Responsive Paychex Flex team to sort out any problems or questions
- Seamless transition from other HRMS software
- Customizable for the different needs/wants of different departments within the company
- Web-based forms and self-service portal
- Tax compliance forms included in the software
4 Zenefits
Zenefits is a comprehensive, web-based HRMS system that manages all HR, payroll, time-tracking, and benefits processes from a single online dashboard. HR processes are integrated so that changes made will automatically initiate changes to all relevant information. The reporting allowed by Zenefits software can also increase visibility across the organization, allowing managers to view data from multiple locations and departments in one place for fact-based decision-making and reporting.
Why Zenefits Made Our List of Best HRMS Software
- Revenue share is 100 percent paid by benefits/service providers
- Can connect directly, and fully integrate with, clients’ current payroll, health insurance, and other HR vendors
- No per employee/per year contracts and no hidden fees
- All-in-one solution adaptable to any size business
- Extremely fast-growing SaaS/HR software company
- The development team issues regular updates/refinements based on user feedback
5 ADP Workforce Now
ADP has created both HRMS and HCM systems, so they have been known for their successful software systems. ADP Workforce Now software is designed specifically to meet the needs of mid-sized companies with a staff of between 50 and 999 employees. This software system also comes equipped with artificial intelligence that can identify key areas that need improvement. Insights are provided to managers and executives so that changes can be made to quickly help your company make the best decisions. This all-in-one solution manages all functions of HR, eliminating the need for manual data entry, reducing paperwork, preventing compliance errors, and improving productivity.
Why ADP Workforce Now Made Our List of Best HRMS Software
- Support for compliance with local requirements and ordinances for laws, company policies, union regulations, scheduling, and more
- Hassle-free onboarding, employee editing, and offboarding
- Artificial intelligence for HR insights and strategic advice
- Automatic deductions and filing of federal, state, and local taxes
- Talent management from recruitment through training and succession planning
- Integration with existing benefits, human resources, and payroll and tax management systems
6 UKG Pro
You can transform your business with a connected global workforce experience delivered through resilient and mindful HR technology with UKG Pro. With UKG Pro, businesses can get numerous benefits through its different HR management functions. They are the leading provider of HCM, payroll, HR service delivery, and workforce management solutions that help organizations have better business outcomes, improve HR efficiency, and make the workplace more connected for everyone.
Why UKG Pro Made Our List of Best HRMS Software
- UKG combines the strength and innovation of Ultimate Software and Kronos – combines 70 years of experience
- Supports thousands of top companies around the world
- No-hassle updates automatically revise regulatory information and ensure compliance
- Helps clients go paperless with no fuss
7 Orange HRM
OrangeHRM highlights four main components: people management, talent management, compensation, and culture. These four modules have features covering a range of tools that HR needs to run its processes. There are so many functions within each module that it would take pages to list them all here. With OrangeHRM, you can hire the right people while also establishing a culture of learning that provides all employees with the tools and skills they need to do their jobs to the best of their ability.
Why OrangeHRM Made Our List of Best HRMS Software
- A remarkably complete free plan including performance management tools
- Easy to use and great for startups and larger companies alike
- Generally easy to learn and use
- Training features include tracking progress and evaluations
8 Deel
Deel is specially built for remote teams where anyone anywhere can get hired and get paid. Instantly hire full-time employees or independent contractors across the world legally in minutes. With Deel, companies take care of payroll and create localized legal contracts in over 150 countries using a tech-enabled self-serve process. They serve more than 15,000 customers, from SMBs to publicly traded companies.
Why Deel Made Our List of Best HRMS Software
- Works with cryptocurrency and makes it easier and faster for employees to get paid
- The support/client success team is responsive, friendly, intelligent, and helpful
- Getting started with Deel is simple and seamless
- Transition and integration from other HRMS software is made effortless
- Flexibility in pricing policy
9 Freshteam
Freshteam is the smart HR software for growing businesses that helps you attract, hire, onboard, offboard, and maintain employee information all in one place. They help you source top talent through various channels and recruiters have the ability to collaborate with the hiring managers to make the interview process better for all parties. In addition to their many web-based functions, they also offer Android and IOS apps to enable employees to carry out important actions on the go, no matter where they may be.
Why Freshteam Made Our List of Best HRMS Software
- Automatic generation and organization of a chart based on employee information and titles
- Employee self-service portal empowers employees to take charge of their own data
- Candidates can be sourced from job boards, social media, referrals, career pages, and more with just one click
- Resume parsing reduces the time it takes to screen candidates
- Customizable automation rules streamline the application tracking process
10 Cezanne HR
The core of Cezanne HR’s HRMS software is its people management features that are offered in multiple languages. This is designed to help companies manage their people in any and all HR environments. Cezanne HR streamlines HR processes and simplifies the process of remaining compliant with regulations and laws with automated notifications and electronic signatures. HR professionals can use the software to create HR portals and workspaces customized for each company’s needs. Overall. Cezanne HR was designed to help companies succeed as much as possible by helping them effectively manage their time and resources.
Why Cezanne Made Our List of Best HRMS Software
- Customizable with which modules you can turn on and off and very easy to use and configure
- Accommodating Cezanne support staff to assist with onboarding and the learning of Cezanne HR’s features
- Manager and employee self-service
- A comprehensive “help” section to provide invaluable training for administrators
What Is HRMS?
HRMS combines systems and processes that connect human resource management and information technology through HR systems. An HRMS has a multitude of functions that can help HR with candidate selection, payroll management, and overall maintenance of employee information within the organization.
What’s the Difference Between HRMS, HRIS, and HCM?
The terms HRMS, Human Resource Information System (HRIS), and Human Capital Management (HCM) are often used interchangeably to describe HR management software, though they each represent distinct scopes within the field. HRMS typically refers to a comprehensive suite that includes almost every HR function, while HCM emphasizes strategic human capital management. HRIS, on the other hand, focuses specifically on the administrative management of employee information within HRMS. While HRMS and HCM offer broader functionalities, HRIS is dedicated to data management and core HR processes. Both HRIS and HCM fall under the broader umbrella of HRMS.
What Does HRMS Software Do?
An HRMS automates monotonous, repetitive, and time-consuming HR tasks, such as data management, metrics, and timesheets, freeing up the team’s bandwidth to focus on more essential responsibilities like company culture, employee onboarding, and retention efforts. By handling core HR tasks, HRMS allows HR professionals to dedicate more time to impactful aspects of their workday. An HRMS solution assists in managing various HR functions, including employee data management, payroll, recruitment, benefits, training, talent management, and attendance. These cloud-based systems offer scalability and flexibility, catering to the needs of both large corporations and smaller businesses. Designed to automate tasks, organize employee information, and generate data-driven reports, HRMS enhances efficiency and ensures compliance with regulations throughout the employee lifecycle.
What Are the Key Features To Look For in HRMS software?
When choosing HRMS software for your business, consider the following key features:
- Onboarding and offboarding capabilities
- Employee self-service portals
- Payroll processing
- Benefits administration
- Time tracking and attendance management
- Performance management and performance reviews
- Recruitment and applicant tracking system (ATS) integration
- Compliance management and reporting tools
- Mobile accessibility and user-friendly interface
- Integration with other business systems (i.e., accounting software and CRM platforms)
- Customization options and scalability to accommodate future growth
- Security measures to protect sensitive employee data
What Does an HRIS System Do?
An HRIS is a versatile platform, available as software or an online solution, designed to offer more efficient interactions between employees and the companies they work for, freeing up HR professionals to perform more strategic, high-value work. It centralizes data entry, tracking, and management, offering HR teams easy access to a comprehensive database for streamlined operations, whether hosted on-premises, in the cloud, or by an external vendor. By standardizing tasks and providing actionable insights, an HRIS optimizes HR functions and facilitates accurate recordkeeping.
What Are the Key Features To Look For in an HRIS system?
- Database management, including centralized storage of information about personnel, policies, and procedures
- Payroll functions and benefits management
- Time, labor, and absence management
- Talent acquisition, retention, recruitment, and automated onboarding
- Performance and training management
- Employee self-service (ESS) for personal information management
- Workforce analysis
If you’re ready to find the best HRIS vendors for your company, visit our HRIS software vendors page to get started. Also, we can help you if you need free HRIS software solutions.
What Does an HCM System Do?
HCM, predominantly utilized in cloud-based HR applications, aims to elevate the employee experience through the integration of digital tools such as AI and digital assistants, facilitating collaboration and efficient information sharing. HCM software centralizes the automation and management of employee processes, allowing organizations to shift their focus from manual tasks to strategic initiatives. HCM software aggregates data for insightful reporting and a streamlined experience for HR professionals. HCM systems leverage predictive analytics for strategic planning, enhancing business growth and profitability. By automating time-consuming tasks within talent strategies and integrating data into unified employee records, HCM solutions enhance decision-making, support mobility, and promote workforce efficiency, leading to reduced operational costs and heightened productivity.
What Are the Key Features To Look For in an HCM?
The core parts of HCM are:
- Talent Acquisition
- Recruitment of New Employees
- Application Tracking System (ATS)
- Onboarding
- Talent Management
- Time and Attendance
- Payroll
- Performance Management
- Culture-building
- Talent Optimization
- Career Pathing
- Competency Mapping
- Succession Planning
- Learning and Development
- Strategic Workforce Planning and Analytics
- Compliance Management
- Employee Management and Engagement
- Self-Service Portals
- Mobile Accessibility
- Integration Capabilities
- Scalability and Flexibility
If you’re ready to find the best HCM vendors for your company, visit our HCM software vendors page to get started. Also, we can help you if you need free HCM software solutions.
How an HRMS Can Improve the Workplace
Implementing an HRMS solution that is a good fit for your company can have multiple benefits. These can range from improving employee engagement and performance to streamlined payroll processes and onboarding.
How Does HRMS Software Improve Employee Engagement?
HRMS software significantly enhances employee engagement by providing HR tools and streamlining processes for better communication and collaboration. By offering platforms for feedback, recognition programs, and career development opportunities, employees are empowered to stay connected, informed, and motivated, contributing to a positive work environment and increased engagement.
How Does HRMS Software Improve Employee Performance?
Performance management modules in HRMS systems allow for regular feedback and goal tracking, fostering a culture of continuous improvement and recognition. Integrations with learning management systems also enable employees to access training materials easily, further enhancing their skills.
How Does HRMS Software Improve Employee Onboarding?
HRMS software enhances employee onboarding by streamlining administrative tasks such as document management and training assignments, allowing HR teams to focus more on personalized interactions with new hires. Through workflow automation, employee self-service portals, and mobile apps, employees can easily complete paperwork, access relevant resources, and gain a comprehensive understanding of company policies, ultimately fostering a smoother onboarding experience.
How Does HRMS Software Improve Payroll Processing?
HRMS software simplifies payroll processing by automating calculations, tax deductions, and direct deposit setups, reducing the risk of errors and ensuring compliance with regulations. Through integration with time-tracking systems and employee databases, HRMS software streamlines the entire payroll workflow, saving time for HR professionals and ensuring timely and accurate payments for employees.
Pricing for HRMS Software
HRMS software costs vary depending on the vendor, the company size, and the specific features required. Generally, pricing can range from a few hundred to several thousand dollars per month, with additional fees for implementation, training, and support.
HRMS Software for Large vs Small Businesses
Small businesses and startups may opt for more affordable cloud-based solutions with basic features, whereas larger enterprises may invest in comprehensive, customizable HRMS platforms with extensive integrations and advanced analytics capabilities.
Signs Your Company May Need an HRMS
It’s important to be honest with your company’s performance to determine which HRMS may be the most helpful for you. When figuring out if your company needs an HRMS, consider if you’re dealing with the following:
- Your HR department is overworked and doesn’t have time to perform all of its tasks.
- Your company is losing business and money on HR data and/or compliance errors.
- Your office is spread over multiple locations and has no unifying platform to connect them with a direct supervisor.
- You lack the measures to control unengaged employees or have no way to monitor the reasons behind employee turnover.
- Your employees have no responsibility or opportunity to manage their performance appraisal.
How Do I Choose the Right HRMS Software for My Business?
With help from Matchr, finding an HRMS that fits your needs can be fast and easy. At Matchr, we take the pain out of your search by doing all of the heavy lifting for you and providing you with a short list of highly compatible solutions through our free vendor match tool. We can also help if you need free HRMS software solutions.