If your organization has acquired a HRIS but opted to retain a separate payroll system or maintain outsourced payroll, it may benefit you to make the shift and integrate payroll with your HRIS. While it can be tough to switch processes that are seemingly working well, you may be amazed at the benefits that integration can have. The following are a few advantages that you can expect to see when you decide to integrate payroll in with your other HRIS features.
No Need for Double Data Entry
If your payroll system is connected to your time and attendance tracking, employee database, and other information systems, the information can be seamlessly moved back and forth without double data entry. Many systems automatically update all impacted information when changes are made in one part of the system. This eliminates tons of work, saves labor hours and reduces the propensity for errors.
Allows Better and Faster Reporting
Organizational data grows daily, so it can be tough to pool relevant data together to glean actionable insights when a disparate payroll system is used. Having all of the information available within the HRIS means that reports can utilize that data and cross-reference it with other data to compile analytics that can be used for improvements.
Can Help with Payroll System Compliance
When a HRIS is used for payroll, the system will automatically help manage overtime, attendance records, and taxes. The system may send alerts when some aspect of payroll or labor is in danger of being non-compliant, and it may automatically pull data needed to report requirements. This can help to save time, reduce headaches, and possibly save money on penalties that would have been levied for non-compliance.
Environmentally Friendly Solution
If any aspects of your payroll are still being done with paper, integrating payroll with your HRIS may help to reduce the paper load. This can reduce the clutter in the workplace and can reduce the overall impact that the company has on the environment. The environmental benefits may be substantial over a long period, during which paperwork and related storage are unnecessary.
Improves Communication and Teamwork
Communication and teamwork can improve when time and attendance, payroll, employee records, and other HR-related needs are managed through a single interface. One manager or HR professional can make changes in one area, even noting the reason for changes, and others can see that change when they go into the relevant area. This can help to eliminate confusion and make it simple to make changes and correct errors.
Can Help with Employee Empowerment
When payroll is integrated with a HRIS that has self-service options, employees can view their payroll information at their leisure. This allows them to check for accuracy, be aware of how much their paycheck will be ahead of time, and retrieve historical payroll data when needed. Allowing employees to access their payroll information can save HR professionals time while empowering employees.
