When using your LMS, you’ll want to get the most out of the features available to you. Utilizing these features brings out your LMS’ full potential. Not only do you want to tap into the full potential of your system, but you want to use these features effectively. LMS can be used for a variety of different training and learning courses for your employees. Today’s focus will be on using your LMS effectively for compliance training specifically.
What Is Compliance Training?
Compliance training is one of the most essential training your company’s employees will go through. This training teaches your employees all the laws, company policies, and regulations that they must follow in carrying out the duties that come with their position.
Since the information covered in compliance training is extremely significant, it’s important that your employees not only hear the information but retain it as well. You’ll want to present the information to them in a way that they’ll remember it while also ensuring that the training isn’t droning on for too long.
Choosing an LMS for Compliance Training
There are many LMS platforms out there that are specifically designed for the purpose of compliance training. It’s important to know what your company needs. You’ll want to do your own research on what LMS is right for you, since there are many options available and it’s important to choose the right one the first time.
Features To Help You Manage Compliance Training
There are countless amounts of features that are available with your LMS that can help you to manage compliance training. The following will be some of the most useful.
Using automation allows you to spend less time directly managing the training. You can automate a lot of features within your LMS such as auto-enrolling your employees into different training programs.
You can also schedule training ahead of time, ensuring that your employees’ training is up to date. With compliance training, you’ll want to be sure that your employees are taking it at least once a year or whenever a major change has occurred. When the courses are scheduled ahead of time, you’re able to save time.
With compliance training, you’ll want to be sure your employees have retained the information they learned. A great way to make sure that they pay attention is to require an exam at the end of the course.
When you require an exam, you can also require that the employee can’t move on until they get a passing score on the exam. This prevents employees from breezing through the course and encourages them to pay extra attention. This will also make employees who didn’t get a passing score retake the course.
If you already have an HR system, CRM, or webinar system, you’ll want to integrate these systems with your LMS. Just like automation, by integrating your systems, you’ll save a lot of time on administrative duties.
Integrating the systems can further help with automation. For example, instead of getting the employee to log in on every system, they should be able to log in once and access all the other systems. You can also automate other actions such as enrollments and data synchronization.
Gamification is the act of making learning feel more like a video game, which makes learning much more fun. Making learning more fun means that the employees are more likely to retain the information they learned.
This is especially helpful for compliance training since the content is necessary for the employees to remember. Utilizing gamification characteristics like minigames, quizzes, and leaderboards encourages continuous learning.
Why Use an LMS for Compliance Training?
There are so many benefits to incorporating an LMS into your company, especially for remote companies that use remote or hybrid work models. For compliance training specifically though, why should you use an LMS?
Your LMS compliance training will be available to your employees virtually anywhere. This allows for more accessibility, as remote workers, employees with disabilities, or employees with special circumstances can still participate and complete the training.
Incorporating accessible means of training and working with your LMS allows you to tap into a wider employee pool. By taking away the need for on-site training, you’ll allow your employees to get training done on their own time at a pace that works for them.
Some LMS platforms may come with learning libraries where there is posted content already available for your employees to explore. These catalogs of training modules are typically certified, high-quality training modules that are designed by experts, allowing you to save time on course creation while also ensuring that your employees are getting the correct information.
Even though there are pre-made training modules, you can add, remove, and organize the modules based on your LMS needs. For compliance training, you can customize your training dashboard to include all the different modules you’ll need such as OSHA training, HIPAA training, fatigue management, and more.
With an LMS, trainers, managers, and higher company employees can track the progression of their employee’s training. You’ll be able to see who completed what courses, engagement levels, and scores (if applicable).
This is especially beneficial to compliance training since it is required that employees complete the training. You’re able to quickly and easily find who has yet to complete the training and take the necessary steps to correct the behavior.
Certificates of completion are a requirement for compliance training. Your employees have to have a certificate showing that they not only did the training but completed it in its entirety. These certificates can be customized to include the employee’s name, date, and the name of the training they completed.
This may seem like something minute and insignificant, but employees love to feel accomplished at the end of a training module. Having a certificate to show that they learned something new could encourage them to go beyond compliance training and participate in other learning modules.
Fewer Schedule Conflicts
It can be difficult to carve out time for specific people, events, meetings, etc. It’s already difficult enough to do it personally, but when you have to include multiple people’s schedules, it can become hectic. Utilizing an LMS for your training eliminates the need for scheduled training since all of the training will be in the online system.
This is especially beneficial for companies that hire employees across the nation or even the globe. Scheduling meetings become more convoluted as you’ll have to respect the different time zones. If the training is available to them at all times, no matter where they are, then that makes it easier for everyone.