Recent trends have led many companies to switch to a hybrid or remote workplace. If you’re looking to transition to one of these workplaces, it can be challenging to know where to start with HRIS implementation. What considerations should be made? What kind of changes will the company face? The best way to ensure a smooth transition is to have a software transition plan.
Considerations for Software During Hybrid/Remote Work Environments
When creating a software transition plan, the following considerations should be made:
- Implementation time. The ideal hybrid workplace software would be one that can be implemented quickly. However, it’s also dependent on the degree of integration you require with your existing tools.
- Accessibility. Ensure everyone will have access to the new system and determine what kind of access they’ll need.
- Reporting. Shared reporting should be a significant component of the dissemination of information.
HRIS implementation involves more than just setting up a new system. It requires planning, checking background information, running necessary tests, and providing essential training to ensure everything runs smoothly.
Create a Plan
The first phase of the implementation process is to plan what must happen before implementation. This includes:
- Communication. Identify who will see drastic changes in their daily routines and communicate these changes with them.
- Review systems. Identify the aspects of your core business that work and those that don’t before transitioning to a new system. You should also check system requirements and features to ensure a smooth transition.
- Setup integrations. After identifying which systems work, set up integrations between your old and new systems.
The second phase of the implementation process is the lead-up. It involves the background tasks needed for a smooth transition, such as:
- Backup data. Ensure all critical information is backed up before making any changes so it can be restored in case of an emergency.
- Establish a trial. If possible, implement an initial trial to ensure all features work. Doing a dry run before implementing the complete upgrade can help solve potential issues before they happen.
The third stage is all about using your new system. During this stage, you should:
- Test and configure. Test your system to ensure its security and functionality. After testing, ensure your new software environment aligns with all business-critical functions in your organization.
- Create new processes. Establish new processes that will be used on your new system and communicate with others about the changes.
- Evaluate and train as needed. Provide online evaluation, support, and training for new software integrations and processes. The more training you can provide before the final transition, the smoother the implementation will be.
Get Matched With the Best Software
If you’re looking for new HRIS software for your hybrid or remote workplace, Matchr can help. We help you find the best HR software solutions based on your specific needs. Visit our software match page to get matched with top-rated HR software for free.