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HRIS Software for Beginners

Author: Dave Rietsema - Matchr CEO

HRIS software is becoming more and more common in companies of all sizes. Using HR software to manage HR processes and improve company productivity and efficiency is the way of the future. But before a company invests in a HRIS for the first time, it’s important to know exactly what HRIS software is, what it can do for a company, and why it’s so essential to choose the correct software.

What Is HRIS Software?

A HRIS software platform is software that digitizes a variety of HR processes, from payroll and benefits administration to applicant tracking and onboarding. There are three types of HR software:

All three types of HR software help companies manage their human resources tasks and processes. The primary way in which the three types of HR software differ is in the features they offer and how comprehensive each system is.

What Are the Advantages of a HRIS?

A HRIS can be an all-in-one solution for all of HR’s software needs. HR staff can perform all of their tasks in one convenient location that’s accessible from anywhere, even from a mobile app on a phone. A HRIS can also help improve accuracy across the entire organization by reducing opportunities for manual data entry. A HRIS can also take that data and seamlessly integrate with other systems a company may already be using. This increases not only the accuracy but also the speed and efficiency of HR processes.

Why Is It Important to Choose the Right HRIS Software?

There are a lot of different HRIS software vendors out there. Each HR software platform has different features, user interfaces, and more. Companies similarly have very different strategies and processes. A HRIS that is suited for one company won’t necessarily be a good fit for another. If a company is using software that doesn’t meet their needs, it can not only not offer all of the advantages of a HRIS but also may actively make HR staff’s jobs more difficult.

Implementing a HRIS is both a financial and time investment. If the HRIS isn’t the right one, it can end up costing the company even more money over time as well as take up more of HR’s precious time.

What Are the Most Important HRIS Features?

Which HRIS features are most important depends on the company and what pain points they want the HRIS to solve. However, some important features to look for include:

How Does a Company Choose the Right HRIS Software?

Even if the need for a new HRIS is urgent, it’s important to slow down and take the time to thoroughly research the software options. Start by making a list of the features that are must-haves and the features that are nice-to-haves. These lists will help to narrow down the search later on. It’s also a good idea to read customer reviews of a vendor before investing in a HRIS software. This can provide you with information about a system that the vendor may not tell you.

Matchr’s software match tool is designed to help businesses find the HR software that will best suit their needs. 

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