Recruiting Software Tools

Recruiting software is software that is used by hiring managers, recruiters, and talent acquisition professionals. Learn more here.

Recruiting Software Tools

What Is Recruiting Software?

Recruiting software is software that is used by hiring managers, recruiters, and talent acquisition professionals. HR recruiting software helps with the recruiting process by automating and streamlining functions within the recruitment workflow. These functions can include tasks such as sourcing and selecting candidates, candidate screening, and even interviewing.

Top Recruiting Software Trends and Features

Technology and software are excellent tools that can help streamline the recruiting process. Fortunately, with technology improving exponentially with each passing year, companies are spoiled for choice in recruiting software. Software companies are constantly adding new features and platforms to the point where the choice can be almost overwhelming. But what are the best recruitment management software features?

Cloud and SaaS Solutions

Cloud-based or SaaS (software as a service) HR recruitment software has become a common model of HR software. These types of software are popular because they’re accessible from anywhere. With the increase in employees working remotely, cloud-based and SaaS systems are even more useful. Plus, upgrades to the software are automatic and the software may require less time and maintenance from your company’s own IT department.

Mobile Friendliness

The use of mobile devices is on the rise, with hundreds of millions of people depending on them not just for communication, but also for work. Having a mobile-friendly HRIS and recruiting software can make the hiring process easier with smoother communication between the company and potential candidates. It can also improve the hiring process by giving new employees easy, 24/7 access to training and learning materials, payroll, benefits, and more.

Artificial Intelligence and Automation

One of the primary benefits of using recruiting software is its automation features. By using AI, or artificial intelligence, to automate recruiting tasks, your hiring managers can save a lot of time. This can free up HR to focus on more important tasks. Plus, it takes less time to find the right candidates and to hire them.

HRIS Integration and Software Suites

Your recruiting software should have tools that integrate with your HRIS, if the recruiting software isn’t already a part of it. A HRIS is essential to the smooth running of your Human Resources department and so the recruiting software tools should help to make the process of hiring and onboarding smoother. Some recruiting software may also be a part of a larger all-in-one software suite.

Applicant Tracking

The first step in recruiting is finding qualified applicants. Your recruiting software should include tools such as job boards that can help you not only search through potential applicants but also post job openings. Some recruiting software tools may even include the ability to use AI to automate the process of screening and shortlisting candidates.

Candidate Screening and Assessment

It’s not enough to just find potential candidates for your company. Your recruiting software should also provide you with the tools to assess the skills of applicants. Software can test applicants on a variety of factors, including abilities, knowledge, skills, and their qualifications. This can help you narrow down your search to only the applicants who will provide the best fit for your company’s needs.

Interviewing Tools

Once you’ve found promising candidates who you believe could be a good fit for your company, it’s time to start the interview process. Tools that you should look for in recruitment software should include scheduling, text messaging, e-mail, and video interviewing. Some of your most promising candidates may not live close enough to attend an interview in-person, so having the capability to conduct interviews remotely is essential.

Video interviewing opens up the entire world of potential candidates to your company by removing the limitations of location.

Employee Onboarding

Making the decision to hire an applicant is only the beginning. Recruiting software can also provide tools that make the onboarding process smoother and more efficient. These tools can include new employee self-service portals, payroll, benefits, performance management, and more.

Social Recruiting Analytics

Social media recruiting is on the rise. This is due to the increase in usage of social media for all types of communication, more and more candidates are looking on social media platforms for job opportunities. Analytics derived from data collected over time can help you understand which social media platforms have had the greatest success for your hiring process.

Job Marketing

In order to hire the right candidates for open positions, you first have to advertise those open positions. Recruitment software typically offers a branded jobs page that functions as a part of your website. Additionally, you can post to jobs boards and on social media platforms.

How to Choose the Right Recruiting Software for Your Company

There are many different recruiting software options available. But how do you choose the right one for your company? The time and money that go into implementing new software aren’t something you want to waste on software that isn’t the best fit.

Define Your Company’s Needs

The first step in choosing the right software is to define exactly what you need the software to do. Are there specific features that your company needs? Is there a specific problem that you expect the software to solve? You can rank problems and features in order of importance.

Test Out Prospective Software

The idea behind implementing recruiting software is for it to make the recruitment process easier. You should look for features and tools that will make your hiring manager’s job easier and streamline the hiring process. If it’s possible, getting an opportunity to really use prospective software is far more valuable than watching a demo or reading a case study.

Integrate New Software with Current Systems

If you have other software systems in place, it’s important for any new software to integrate well with them. When software integrates with other platform, data can be shared from one system to another. This reduces the need for HR staff to enter data in multiple locations. It also helps ensure accuracy by removing opportunities for human error.

Top Recruiting Software Vendors

There are a lot of different recruiting software vendors out there. Once you know what your company’s needs are and what you’re looking for out of a system, it’s time to screen vendors. Knowing your company’s needs ahead of time will help you narrow down the search. But what are the top recruiting software vendors?


Jobvite is an applicant tracking system that forms a suite of software features. It doubles as both an ATS solution and CRM software. Jobvite is equipped to help clients meet their recruiting needs, whether they need a large volume of new employees or a high-quality employee for a specific task.


SmartRecruiters is a cloud-based ATS solution that is designed for medium- to large-sized companies. Its multi-lingual software support makes it an optimal choice for multinational companies that may have locations across the globe. SmartRecruiters is software chosen and trusted by large companies such as Sketchers and Visa.


iCIMS is a flexible and scalable ATS designed to be configurable to meet clients’ needs. The software can accommodate businesses of different sizes, even as companies grow and their recruiting needs change over time. iCIMS, which stands for Internet Collaborative Information Management Systems, is the second-largest ATS system in the world after Taleo, with over 4,000 clients.


Greenhouse offers CRM and onboarding features in addition to a standard ATS feature set. It’s designed to help clients create hiring plans for each position, rather than trying to rely on a one-size-fits-all approach. Greenhouse focuses on using automation to streamline the hiring process so that clients can more effectively compete for the applications of top talent. Because Greenhouse is a software suite with multiple purposes, it can handle communications and HR software needs throughout an employee’s time with the company.


JazzHR is an ATS that approaches hiring by breaking down the process into more easily manageable tasks. It’s an easy-to-use, simplified system that is designed for ease-of-use. Clients using JazzHR can post job openings, view candidate profiles, schedule applicant interviews, send job offers, run reports, and even process onboarding all from one location within the software.

Is your company looking for recruiting software? We can help you find the right vendor for your company’s needs. We have relationships with many ATS vendors, including all of the vendors listed above. Our Software Match form can point you towards the vendor whose software will best suit the needs and goals of your company.

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